1. Purpose: To provide details for transition to a single OER senior rater profile.

2. References:

a. MILPER Msg: 07-072, Single OER Senior Rater Profile Consolidation
b. MILPER Msg: 07-073, Evaluation Timeliness Report
c. MILPER Msg: 07-043, Electronic Evaluation Submissions - Phase 1
d. AR 623-3 Evaluation Reporting System, dated 15 May 06
e. DA PAM 623-3, Evaluation Reporting System, dated 15 May 06
 
3. Background: The Evaluation Reporting System is changing to adapt to the Army’s environment; however, basic foundations remain: evaluate today’s Soldiers to select and develop tomorrow’s leaders. Currently, rating officials make assessments of performance and potential against a standard--Army Values, a leadership doctrinal framework, organization mission, and a Soldier’s particular set of duties, responsibilities, tasks, and objectives using a series of box checks, narratives, and rating techniques. This will not change. Changing the senior rater profile within the Officer Evaluation Reporting System by changing the senior rater’s base of consideration for a box check (Part VII.b) is required to meet future needs and incorporate opportunities gained by operating as one Army.

4. Specific Details:

a. All OERs received at HQDA (either at HRC-Alexandria, HRC-St Louis, or ARNG HQ locations) up to and on 21 May 07 will process using three separate profiles, separated by grade and component (Active, USAR, and ARNG). The OER must be received by the Human Resources Command at either Alexandria or St Louis locations and ARNG Reports Processing Office by 21 May 07 for one of the three profiles to be applied. The OER THRU date is not a factor.

b. All OERs received on and after 22 May 07 will:

(1) Process using one profile (separated by grade). Date of receipt (on or after 22 May 07) determines that a consolidated profile will be applied. The OER THRU date is not a factor.

(2) Be submitted to HRC Alexandria for processing and not to St Louis or ARNG HQ. Be submitted electronically via My Forms on AKO or by mail to USA HRC, ATTN: AHRC-MSE-R, 200 Stovall St., Alexandria VA 22332-0442. Units deployed in support of contingency operations and with prior authorization from HRC to submit reports in this manner may submit OER via email attachment to This e-mail address is being protected from spam bots, you need JavaScript enabled to view it The OER by Email program may be used after 22 May 07 for OER on USAR and ARNG officers. There is no change at this time to mailing addresses for NCOER.

(3) Be due at HQDA within 90 days after THRU date. This applies to OER on officers in AC, USAR, and ARNG. In accordance with reference 2.a. and 2.b. NCOER will also be due within 90 days after the THRU date.

(4) Be visible in Interactive Web Response System (IWRS) and Senior Rater Profile (for both profile and timeliness reports) on line (located at HRC website: https://www.hrc.army.mil/indexflash.asp ). Information will not be visible until the end of the HQDA transition period (21 May - 15 Jun 07).

(5) Only OERs submitted for individuals being considered by the Active Component Colonel Chaplain selection board will be received and profiled using three separate profiles until 25 May 07 as detailed in MILPER Msg 07-044. This is an exception to the above guidance. Any OER needed to support ACOM box checks for this board must arrive by 21 May 07.

(6) OERs submitted for the ARNG GO Federal Recognition Board, scheduled to commence 12 Jun 07, must be submitted to HRC prior to 21 May 07 to ensure they are completed in time for the selection board.

c. Reminders about related items contained in reference d. and e.:

(1) An OER profile impacts the senior rater box check in Part VII.b and statement in Part VII.a, “I currently senior rate (#) officers.” Under a consolidated profile all officers of the same rank will be considered for these elements.

(2) After consolidation, evaluation policy remains that for all OER written, separated by grade, a senior rater must maintain a percentage of Above Center of Mass (ACOM) box checks below 50%. While a senior rater is writing the first four OER for any grade the profile may equal 100% or 50% ACOM but only when the first ACOM report rendered.

(3) An OER may be signed up to 14 days prior to the THRU date but cannot be received by HQDA until the THRU date.

d. Senior Raters who hold profiles on officers in only one component will not be affected except that they will comply with consolidated procedures (i.e., My Forms on AKO or Alexandria address for submissions, within 90 day from THRU date, and visibility in IWRS, SR Profile and Timeliness Report online).

e. Senior Raters who hold profiles on officers in more then one component will have their existing profiles combined into one, separated by grade, and they will comply with consolidated procedures (i.e., My Forms on AKO use or Alexandria address for submissions, within 90 day from THRU date, and visibility in IWRS, SR Profile and Timeliness Report online). An example of profile consolidation follows:

(1) Prior to consolidation a senior rater has the following 3 profiles for LTC: (1) Active: 6-8-1-0, 15, 40% (2) USAR: 4-10-0-1, 15, 26.6% and (3) ARNG: 1-5-0-0, 6, 16.6%

(2) After consolidation a senior rater will have the following profile for LTC: 11-23-1-1, 36, 30.5%

f. If, after combining profiles, a senior rater experiences an Above Center of Mass (ACOM) percentage that is equal to or greater than 50% in the profile for any grade, the senior rater may elect one of two options which are described in paragraph 4.g.. An example of such profile consolidation issue follows:

(a) Prior to consolidation a senior rater has the following 3 profiles for LTC:
(1) Active: 1-1-0-0, 2, 50% (2) USAR: 1-1-0-0, 2, 50% and (3) ARNG: 1-0-0-0, 1, 100%

(b) After consolidation a senior rater will have the following profile for LTC: 3-2-0-0, 5, 60%

g. A senior rater with a profile consolidation issue after conclusion of the transition period (22 May 07 to 15 Jun 07) may:

(1) Do nothing and allow subsequent OERs to achieve a percentage of ACOM which is less than 50% for the affected grade

(2) Contact POC below and request a profile restart for the affected grade. HQDA will waive requirements for restarting a profile (i.e., senior rater permission, 3 processed reports, and a documented misfire) when the greater than 50% ACOM profile is caused by profile consolidation.

h. 22 May 07 to 15 Jun 07 is a transition period for HQDA processing. During this time:

(1) IWRS & SR profiles online will continue to reflect information up to 21 May 07. Information will reset to reflect reports received after this date at the conclusion of the transition period.

(2) Evaluation staff will be focused on the transition and will not be readily available to answer routine evaluation policy and processing questions.

(3) A MILPER message will be prepared announcing an end of the transition period. It is not expected to extend beyond 15 Jun 07.

i. At conclusion of the transition period (expected 15 Jun 07) senior raters should check their consolidated profiles using the online application ((located at HRC website: https://www.hrc.army.mil/indexflash.asp ). Contact the POC with any questions or problems.

j. Tools designed to support profile management are available on POC website and are being updated to accommodate a consolidated profile. Briefing slides and answers to frequently asked questions are also located at this site and S1 Net.

4. POC: Evaluation Systems Office, (703) 325-9660 (DSN: 221), email: This e-mail address is being protected from spam bots, you need JavaScript enabled to view it , website: https: https://www.hrc.army.mil/site/active/tagd/MSD/ESO/eso.htm